A Step-by-Step Guide for HR Representatives
Category: Oracle Fusion HCM
| Role: HR Representative |
Module: Global Human Resources
Oracle Fusion HCM lets HR teams
manage the full employee lifecycle in one place. This guide walks you through
the Hire an Employee flow — from logging in to submitting the final record for
approval.
Before You Begin
•
Log in with an HR Representative
or HR Specialist account.
•
Confirm the legal employer and
legal entity are configured in the system.
•
Have the new hire's personal
details, ID documents, and employment information ready.
Step 1 — Open the Hire an Employee Flow
Navigate to the My Client Groups
tab on the Home page. Click the Hire an Employee quick action to launch the
guided hiring flow.
On the next screen, click Hire
an Employee from the list of options.
Step 2 — Enter Identification Details
Complete the employee's basic
information and hire details on the first screen.
In the National Identifiers
section, click Add Row to enter the employee's national ID (e.g., NIC or Social
Security Number).
💡 Tip: You
may add multiple identifiers, but only one should be active. The primary
identifier is used as the default document.
1.
Once done, click Next
Step 3 — Enter Personal Information
This section captures address,
contact details, and legislative information.
•
Home Address — Enter the full
address. ZIP/postal code auto-fills city and state where applicable.
•
Phone & Email — Click Add Row
in each section to add a phone number and email address.
•
Legislative Information — Enter
marital status, country of residence, education level, and citizenship.
•
Visa Information — For overseas
employees, enter visa and passport details on the same page.
•
Emergency Contacts — Add contacts
(e.g., spouse, sibling) from the Contact Types list and include their phone
number if available.
Step 4 — Enter Employment Details
Define the employee's role,
reporting line, and payroll information.
•
Job & Department — Select the
job title, grade, department, and business unit.
•
Working Hours — Set full-time or
part-time, and salaried or hourly.
•
Work Location — If the employee
works from home, toggle the relevant option. This affects payroll.
•
Manager — Assign the reporting
manager from the Name list.
•
Salary — Select the salary basis
and enter the salary amount. The system displays the grade-based salary range
and compensation ratio automatically.
💡 Tip: The
legal entity must be linked to a legislative data group for payroll processing
to work.
Step 5 — Review and Submit
Review all entered information
before submitting.
2.
Click Submit
3.
Click Yes in the Warning dialog to
confirm.
4.
Click OK in the Confirmation
dialog.
The employee record is created
once all required approvals are received.
Verifying the Employee Record
There are two ways to find and
confirm the new employee record.
Option 1 — Person
Go to My Client Groups → Person,
then search by name.
The employee's personal details
are displayed. Click Edit to make any corrections and resubmit.
Option 2 — Personal Details
Go to My Client Groups →
Personal Details and search by name to access the same record.
References
Oracle Help Centre — Hire an
Employee: docs.oracle.com/…/hire-an-employee.html
Oracle Global Human Resources
Guide: docs.oracle.com/…/fawhr/index.html
Oracle Fusion HCM 24A What's
New: docs.oracle.com/…/24A-hr-wn-f30369.htm