Oracle Fusion Purchase Order Statuses Explained

Oracle Fusion Procurement significantly enhances Purchase Order (PO) statuses compared to Oracle E-Business Suite (EBS).

The goal is simple: more visibility, clearer lifecycle tracking, and better control across approval, receiving, and invoicing.

EBS vs Fusion: What Changed?

In Oracle EBS, PO statuses were limited and sometimes ambiguous:

• Incomplete
• In Process
• On Hold
• Rejected
• Approved
• Closed
• Finally Closed

In Oracle Fusion, these have been refined and expanded to clearly reflect what is happening and what is allowed next.

For example:

• Approved → Open
• In Process → Pending Approval

Fusion introduces additional statuses to cover supplier acknowledgment, signatures, changes, and partial closures.

Here is the complete list of Statuses

Purchase Order Header Statuses

Purchase Order Status	Description
Canceled	It indicates that the order is cancelled and will not be fulfilled anymore.
Closed	It indicates that no further fulfilment activity is expected on the order.
Closed for Invoicing	It indicates that no further invoicing activity is expected on the order.
Closed for Receiving	It indicates that no further receiving activity is expected on the order.
Finally Closed	It indicates that all receiving and invoicing activity on the order has completed, and it can now be archived and purged.
Incomplete	It indicates that the document is pending further authoring and submission.
On Hold	It indicates that receiving and invoicing activity is temporarily suspended on the order. These activities can resume after the hold is removed.
Open	It indicates that the order is open for receiving and invoicing.
Pending Acknowledgment	It indicates that the order is pending acknowledgment from the supplier.
Pending Approval	It indicates that the order is pending approval.
Pending Change Approval	It indicates that the order is pending the approval of a change proposed by the buyer or the supplier.
Pending Signature	It indicates that the order is pending signature preparation.
Rejected	It indicates that the order is rejected during approval or supplier acknowledgment.
Sent for Signature	It indicates that the order is sent for signature.
Withdrawn	It indicates that the order was withdrawn by the procurement agent while it was pending approval or acknowledgment.

 

Purchase Order Line Statuses

Purchase Order Line Status	Description
Canceled	It indicates that the order line is cancelled.
Closed	It indicates that no further fulfilment activity is expected on the purchase order line.
Closed for Invoicing	It indicates that no further invoicing activity is expected on the purchase order line.
Closed for Receiving	It indicates that no further receiving activity is expected on the purchase order line.
Finally Closed	It indicates that all receiving and invoicing activity on the purchase order line is complete.
On Hold	It indicates that the receiving and invoicing activity is temporarily suspended on the order. These activities can resume after the hold is removed.
Open	It indicates that the order line is open for receiving and invoicing activities.
Rejected	It indicates that the order line is rejected by supplier during acknowledgment.

 

For latest status please visit Oracle Documentations:

https://docs.oracle.com/en/cloud/saas/procurement/26a/oaprc/purchase-order-statuses.html#8-Purchase-Orders-46